Collect Plan Features and Pricing
Expensify Collect Plan: Features and Pricing
The Collect Plan is designed for small teams who need straightforward expense management without the complexity of enterprise features. It’s perfect for teams with up to 10 members who want essential tools at an affordable price.
Who the Collect Plan is for
The Collect Plan works best for:
- Small teams with up to 10 members
- Startups and growing businesses
- Teams that need simple approval workflows (single approver)
- Companies using QuickBooks Online or Xero for accounting
- Teams who want month-to-month flexibility with no annual commitment
Collect Plan pricing
The Collect Plan uses a simple, predictable pricing model based on unique members.
Pricing by currency
| Currency | Price per unique member/month |
|---|---|
| USD ($) | $5 |
| GBP (£) | £5 |
| EUR (€) | €5 |
| AUD (AU$) | AU$8 |
| NZD (NZ$) | NZ$9 |
No annual commitment required — the Collect Plan is month-to-month, giving you flexibility to scale up or down as your team changes.
How unique member billing works on Collect Plan
On the Collect Plan, you’re billed for every unique member added to your workspace, regardless of whether they submit expenses that month.
Examples:
- You add 10 people to your workspace → you’re billed for 10 members
- Only 5 of those people submit expenses → you’re still billed for 10 members
- You remove 3 people next month → you’re billed for 7 members
Your bill adjusts automatically each month as you add or remove team members.
Why this matters: The Collect Plan is priced for predictable small team costs. If your team size fluctuates significantly or many members are inactive each month, the Control Plan’s active member billing may be more cost-effective. See Choosing Between Collect and Control Plans.
Collect Plan features
The Collect Plan includes everything small teams need for efficient expense management:
Core expense features
- Unlimited SmartScans: Automatic receipt scanning with data extraction
- Expense approvals: Single approver workflow
- ACH reimbursements: Unlimited, free direct deposits
- Mobile and web access: Full-featured apps on all platforms
Expensify Card (optional)
- Smart Limits: Set spending controls for team members
- 1% cash back: Earn cash back on all US purchases
- No fees: No annual fees, foreign transaction fees, or minimums
- Cash back applied to your bill: Reduces your subscription cost automatically
Note: The Expensify Card requires a US business bank account.
Accounting integrations
- QuickBooks Online
- Xero
What’s NOT included in Collect Plan
- Multiple approvers or complex approval workflows → Upgrade to Control Plan
- Bank feed support and card reconciliation → Upgrade to Control Plan
- NetSuite, Sage Intacct, QuickBooks Desktop integrations → Upgrade to Control Plan
- HR/payroll integrations (Gusto, Zenefits, Workday) → Upgrade to Control Plan
- SAML/SSO and advanced security controls → Upgrade to Control Plan
Collect Plan eligibility
The Collect Plan pricing listed above applies to workspaces created on or after April 1, 2025.
If your workspace was created before this date, you may be on a different pricing structure. Contact Concierge or your Account Manager to understand your specific billing.
FAQ
How much does the Collect Plan cost?
The Collect Plan costs $5, £5, €5, AU$8, or NZ$9 per unique member per month, depending on your billing currency. There’s no annual commitment required.
What does “unique member” mean?
A unique member is anyone added to your workspace, regardless of whether they submit expenses. If you add 10 people, you’re billed for 10 people that month.
Is the Expensify Card required for Collect Plan?
No, the Expensify Card is optional. However, it earns 1% cash back on US purchases, which helps offset your subscription cost. Learn more: Expensify Card Cash Back and Subscription Savings.
Can I upgrade from Collect to Control Plan?
Yes, you can upgrade anytime. See How to Switch Your Expensify Plan.
What integrations are included with Collect Plan?
The Collect Plan includes QuickBooks Online and Xero integrations. For NetSuite, Sage Intacct, or QuickBooks Desktop, you’ll need the Control Plan.
Why am I being charged more than $5 per member?
If your workspace was created before April 1, 2025, you may be on legacy pricing. Contact Concierge or your Account Manager for details about your specific billing.
