Expensify Classic Plans Track Submit and Legacy Pricing
Expensify Classic Plans: Track, Submit, and Legacy Pricing
Expensify Classic offers two specialized plans for Individual workspaces: Track and Submit. These plans are designed for individuals managing personal expenses, not teams. This article also explains legacy pricing for older accounts.
Note: Track and Submit plans are only available in Expensify Classic for Individual workspaces. Group workspaces use Collect or Control plans instead.
What are Individual workspaces in Expensify Classic?
Individual workspaces are for personal expense tracking without team collaboration. They’re different from Group workspaces, which are designed for teams.
| Workspace Type | Who It’s For | Plans Available |
|---|---|---|
| Individual | One person managing personal expenses | Track, Submit |
| Group | Teams with multiple members | Collect, Control |
If you need team features, accounting integrations, or multiple approvers, you’ll need a Group workspace with a Collect or Control plan instead. See Collect Plan: Features and Pricing or Control Plan: Features and Pricing.
Expensify Classic Track Plan (Individual workspace only)
The Track Plan is for individuals who want basic expense tracking without submitting expenses to others.
Who the Track Plan is for
- Self-employed individuals tracking business expenses
- People managing personal expenses for budgeting
- Anyone who wants to organize receipts without team features
Track Plan features
- Unlimited receipt storage
- Basic expense categorization
- Manual expense entry
- Export to spreadsheet
Track Plan pricing
Free for basic features.
Expensify Classic Submit Plan (Individual workspace only)
The Submit Plan adds features for individuals who need to submit expenses for approval or reimbursement.
Who the Submit Plan is for
- Employees submitting expenses to their company
- Contractors submitting expenses to clients
- Anyone who needs approval workflows for their personal expenses
Submit Plan features
- Everything in Track Plan
- Unlimited SmartScans (receipt scanning with automatic data extraction)
- Expense report submission
- Approval workflows
- Reimbursement tracking
Submit Plan pricing
Monthly subscription (prepaid for 30 days of unlimited SmartScans).
Your bill is charged monthly regardless of whether you use SmartScans. If you don’t need SmartScans or approval workflows, consider downgrading to the free Track Plan.
When to upgrade from Track to Submit Plan
Upgrade from Track to Submit if you need:
- Unlimited SmartScans to automatically extract data from receipts
- Expense report submission to send expenses to an employer or client
- Approval workflows to track expense approval status
- Reimbursement tracking to monitor when you’ll be paid back
If you just want to track expenses for yourself without submitting them, the free Track Plan is sufficient.
Group workspaces use Collect and Control plans instead
If you’re managing expenses for a team, you’ll need a Group workspace with either the Collect or Control plan.
Group workspace plans offer:
- Multiple team members with different roles
- Advanced approval workflows (multiple approvers)
- Accounting system integrations (QuickBooks, Xero, NetSuite, Sage Intacct)
- Bank account connections and ACH reimbursements
- Company card integrations
- Expensify Card with cash back
To learn more, see:
- Collect Plan: Features and Pricing
- Control Plan: Features and Pricing
- Choosing Between Collect and Control Plans
Legacy pricing in Expensify Classic
If your Expensify Classic workspace was created before April 1, 2025, you may be on a legacy pricing structure that differs from current plan pricing.
What legacy pricing means
Legacy pricing refers to older subscription models that were in place before Expensify updated its pricing structure. If you’re on legacy pricing:
- Your subscription costs may differ from the current rates shown for Collect and Control plans
- You’re grandfathered into your existing pricing as long as you maintain your subscription
- You can continue using your current plan at your legacy rate
How to check if you’re on legacy pricing in Expensify Classic
On web:
- Hover over Settings and click Workspaces
- Select your workspace
- Click Subscription to view your current pricing
If your pricing doesn’t match the current Collect or Control rates, you’re likely on a legacy plan.
Should you switch from legacy pricing?
It depends. Compare your current rate to the current plan pricing:
- If your legacy pricing is lower than current rates → Keep your legacy plan
- If your legacy pricing is higher than current rates → Consider switching to a current plan
Contact Concierge or your Account Manager for a detailed comparison based on your specific account.
FAQ
What’s the difference between Track and Submit plans?
Track Plan: Free plan for basic personal expense tracking. No SmartScans or approval workflows.
Submit Plan: Monthly subscription that adds unlimited SmartScans, expense report submission, and approval workflows.
Are Track and Submit plans available in New Expensify?
No. Track and Submit plans are only available in Expensify Classic for Individual workspaces. New Expensify uses Collect and Control plans for all workspace types.
Can I upgrade from Track to Submit Plan?
Yes. You can upgrade anytime from the Track Plan to the Submit Plan if you need SmartScans, expense report submission, or approval workflows.
How do I know if I have an Individual or Group workspace in Expensify Classic?
On web, hover over Settings > Workspaces. Your workspaces are organized into Individual and Group sections. Check which section contains your workspace.
Can I upgrade from an Individual workspace to a Group workspace?
You can create a new Group workspace with a Collect or Control plan, but you’ll need to manually migrate your expenses from the Individual workspace. Individual and Group workspaces operate separately.
Do I need a monthly subscription for SmartScans in Expensify Classic?
- Individual workspace Submit Plan: Yes, you need a monthly subscription for unlimited SmartScans.
- Group workspace (Collect or Control): No, SmartScans are included automatically.
Will I be charged for Submit Plan even if I don’t use it?
Yes. The Submit Plan subscription is prepaid and not usage-based. You’ll be charged monthly regardless of activity. If you don’t need SmartScans, downgrade to the free Track Plan.
What is legacy pricing?
Legacy pricing refers to older subscription rates from before April 1, 2025. If your workspace was created before that date, you may be on legacy pricing. Check your workspace’s Subscription settings to see your current rate.
How do I know if I’m on legacy pricing?
Go to Settings > Workspaces > [Your Workspace] > Subscription. If your pricing doesn’t match the current rates for Collect or Control plans, you’re likely on a legacy plan. Contact Concierge for confirmation.
Should I switch from legacy pricing to current pricing?
It depends on whether your legacy rate is higher or lower than current rates. Contact Concierge or your Account Manager to compare your options.
